In release 12, an exciting new feature was introduced across the sub ledgers and it was called Multi-Org Access Control or MOAC.
A lot of our customers have followed Oracle’s lead and adopted shared service centres (SSC). In these centres, to drive down costs in processing business transactions, the back-office functions (financial and administration) have been consolidated. For example a shared service centre in a single country could deal with all the processing expenses across Europe, or even the world. SSC models are increasingly being used in the Public sector in an attempt to be more efficient, and to push down the cost of daily transactions.
You may not have implemented a formal shared service centre, but you can still reap the benefits from Multi-Org Access Control.
Multi – Org architecture was introduced in version 10.7 to allow businesses with complex enterprise structures, often over many countries, to conduct their business transaction in a single Oracle database instance. Financial transaction in the sub ledgers were secured by operating units, and users gain access to each operating unit via a different responsibility. If a user needed to process transactions in a new operating unit, then they would need another responsibility.
MOAC allows companies to gain processing efficiencies because users can more easily access, process and report on data across multiple operating units from a single responsibility without compromising data security or system performance. For example, an order processing clerk can open one sales order form and then process orders for all countries without the need to switch responsibilities or data entry forms.
The following diagram summarises the set up and processing steps for using MOAC.
In the Human Resource responsibility, you can define a new security profile and assign to this new profile all the operating units needed for a responsibility to access. To make this new security profile available, you then must run the HR report called ‘Run Security list Maintenance’. The new security profile is then attached to a responsibility by the new profile option called ‘MO: security Profile’.
A number of reports and forms have been enhanced to allow cross – organisational reporting. Multi – org preferences allows the user to control and limit the number of operating units they have access to, based on their work environment.
The MOAC feature delivers the following benefits:
1. Reduce setup and Maintenance of many responsibilities
2. Speed up data entry
3. Obtain a global consolidated view of information
4. Process data across multiple operating units from a single responsibility
5. Increase operational efficiency and reduce transaction processing costs.
The setup and use of MOAC is covered in the OU course R12.x Oracle E-Business Suite Essentials for Implementers. The course also covers common setup components such as Flexfields and is the prerequisite course for any follow on application fundamentals course. The course content is also tested in the first examination of the e-business certification program.
About the Author:
David Barnacle joined Oracle University in 2001, after being the lead Implementer, of a very successful European rollout of the e-Business suite. He currently trains a wide family of applications specializing in the supply chain and financial areas. He enjoys meeting students and likes to learn how each Customer will configure the software suite to meet their own challenging business objectives.